Student Payment and Registration Policy
Purpose
This document is meant to notify all students of the university's revised rules with regards to payment and registration. All students should be aware of these rules to assist with this, a copy of this policy is posted on the Announcement Board of the ClanEd platform for you to reference at any time. These rules are to be used to plan the financing of students' studies and also to ensure that they are recognized by the university as a registered student, eligible to study and take part in all academic activities in the current semester/term.
The university reserves the right to change these rules from time to time and will endeavor to give all students proper notifications of such changes.
Registration Deadline
The registration deadline for each semester/term ends after the fourth week of the semester/term. This is the requirement for all students, new and continuing. Students who fail to register by the fourth week of the semester/term will not be allowed to continue attending class and subsequently will not be able to sit for exams for that semester/term.
Who is Considered a Registered Student?
A registered student is a student who has, at a minimum, paid the registration fee and user fees for the semester/term and has signed an approved promissory note indicating how tuition for the semester/term will be paid in full.
Any student with an outstanding balance from the previous semester/term will not be eligible to register until he/she clears all outstanding balances from the previous semester/term.
All School of Medicine students studying MBChB, BCSc and BNMw are required to register with HPCZ and GNC respectively and by doing so obtain an index number. This process is called indexing. Students must be indexed within the first month of each semester in order to be considered as a registered student. MSFP students are not required to obtain an index number until they complete Foundation and advance into the Medical program they have qualified for.
NB: Only registered students will be eligible to sit for continuous assessment tests and final exams or participate in any University or CUZ Student Union sanctioned activities.
Registration Fees and Discounts
Each semester/term, every student, at a minimum, must pay the Registration and User fees at the time of registration. Students who have not paid the Registration and User fees will not be allowed to attend any classes.
Students who pay the full fees (registration/user + tuition fees) by the fourth week of the semester/term will receive a 10% discount of that semester/term's tuition fees.
Application Fees and Discounts
Application fees are charged to all new students applying to Cavendish University.
All new students who pay the full fees (registration/user + tuition fees) by the fourth week of the semester/term will receive a 10% discount of that semester/term's tuition fees.
Fee Payment Schedule and Early Payment Discount
The standard payment plan for students during the semester/term is shown below. Students will be considered current if they have paid according to the schedule.
In the event that a student is unable to make the full payment at the point of registration, the University will allow such students to take up a payment plan, provided there is no previous balance. The standard payment plan for students during the semester/term is shown here below. Students will only be considered current and allowed to attend classes if they have paid according to this payment schedule.
- 50% of tuition and fees by the end of the 4th week
- 75% of tuition and fees by the end of the 9th week
- 100% of tuition and fees by the end of the 14th week
NB: Students who pay 100% of tuition and fees by the fourth week of the semester/term will receive a 10% discount of the tuition fees.
Late Payment Fees
Due to the additional administrative and interest costs incurred by the University when a student falls behind the payment plan, the university will impose late payment fees on students who miss the above deadlines.
In addition, in order to continue their studies after missing payment deadlines, students must obtain Academic Clearance from the Academic Office prior to settling their outstanding balance with Finance. In order to obtain Academic Clearance, students must show proof of having attended at least 70% of their classes from the beginning of the semester/term.
The late payment fees will be assessed as follows:
- Students who have not paid at least 50% of tuition and fees or who fail to officially register by the fourth week of the semester/term will be charged a late payment fee of ZMW 350.00 or 35.00 USD
- Students who have not paid at least 75% of tuition and fees by the ninth week of the semester/term will be charged a late payment fee of ZMW 200.00 or 20.00 USD
- Students who have not paid 100% of tuition and fees by the 14th week the semester/term will be charged a late payment fee of ZMW 200.00 or 20.00 USD
This means that a student who misses all 3 payment dates will be subject to ZMW 750.00 or 75.00 USD in total late fees.
Eligibility to sit Continuous Assessment Tests and Exams
Only registered students are eligible to sit for continuous assessment tests (CATs) and exams. Below are the schedules for tests/exams during the semester/term for all courses:
- In week six, the first CATs will be administered; only registered students (students who have paid 50% or more of their tuition fees by the fourth week) will be permitted sit for the first CATs.
A student who has not paid 50% by the end of the fourth will have to obtain academic clearance, pay the ZMW 350.00 or 35.00 USD late payment fee and bring their amount paid for the semester/term to at least 50% of tuition and fees in order to sit for the first CATs. - In week eleven, the second CATs will be administered; only registered students (students who have paid 75% or more of their tuition fees by the ninth week) will be permitted sit for the second CATs.
A student who has not paid 75% by the end of the ninth week will have to obtain academic clearance, pay the ZMW 200.00 or USD 20.00 late payment fee and bring their amount paid for the semester/term to at least 75% of tuition and fees in order to sit for the second CATS. - Students wishing to sit for final exams must have paid 100% of their tuition and fees by week fourteen.
A student who has not paid 100% by the end of the fourteenth week will have to obtain academic clearance, pay the ZMW 200.00 or USD 20.00 late payment fee and bring their amount paid for the semester/term to 100% of tuition and fees in order to sit final exams.
Academic activity
For a student to be eligible to sit for any CAT or Exam, he/she should have attended 70% of their classes.
Graduation/Student Records requests
Under no circumstances will a student be cleared to graduate with an outstanding balance; therefore, all tuition and fees will need to be 100% paid in order to be cleared -for graduation.
Under no circumstances will a student be given transcripts or any official academic documents from the University if there is an outstanding balance from a previous semester or if the student is not up to date with payments for the current semester.