student payment and registration policy

1.0 Purpose

This document is meant to notify all students of the university's revised rules with regards to payment and registration. All students should be aware of these rules. These rules are to be used to plan the financing of students' studies and also to ensure that they are recognized by the university as a registered student, eligible to study and take part in all academic activities in the current semester/term.

The university reserves the right to change these rules from time to time and will endeavor to give all students proper notifications of such changes.

2.0 Registration Deadline

The registration deadline for each semester/term ends after the fourth week of the semester/term. This is the requirement for all students, new and continuing. Students who fail to register by the fourth week of the semester/term will not be allowed to continue attending class and subsequently will not be able to sit for exams for that semester/term.

3.0 Who is considered a registered student?

A registered student is a student who has, at a minimum, paid the registration fee for the semester/term and has signed an approved promissory note indicating how tuition for the semester/term will be paid in full.

Any student with an outstanding balance from the previous semester/term will not be eligible to register until he/she clears all outstanding balances from the previous semester/term.

NB: Only registered students will be eligible to sit for continuous assessment tests and final exams

4.0 Registration fees and discounts

Each semester/term, every student, at a minimum, must pay the registration fee at the time of registration. Students who have not paid the registration fee will not be allowed to attend any classes.

Students who pay the full fees (registration/user + tuition fees) by the fourth week of the semester/term will receive a 10% discount of that semester/term's tuition fees.

5.0 Application fees and discounts

Application fees are charged to all new students applying to Cavendish University.

All new students who pay the full fees (registration/user + tuition fees) by the fourth week of the semester/term will receive a 10% discount of that semester/term's tuition fees.

6.0 Fee payment Schedule and Early Payment Discount

The standard payment plan for students during the semester/term is shown below. Students will be considered current if they have paid according to the schedule.

  1. 50% of tuition and fees by the fourth week
  2. 75% of tuition and fees by the ninth week
  3. 100% of tuition and fees by the fourteenth week

3. NB: Students who pay 100% of tuition and fees by the fourth week of the semester/term will receive a 10% discount of the tuition fees.

7.0 Late payment fees

Due to the additional administrative and interest costs incurred by the University when a student falls behind the payment plan, the university will impose late payment fees on students who miss the above deadlines.

In addition, in order to continue their studies after missing payment deadlines, students must obtain Academic Clearance from the Academic Office prior to settling their outstanding balance with Finance. In order to obtain Academic Clearance, students must show proof of having attended at least 70% of their classes from the beginning of the semester/term.

The late payment fees will be assessed as follows:

  1. Students who have not paid at least 50% of tuition and fees by the fourth week of the semester/term will be charged a late payment fee of ZMW 350.00 or 35.00 USD
  2. Students who have not paid at least 75% of tuition and fees by the ninth week of the semester/term will be charged a late payment fee of ZMW 200.00 or 20.00 USD
  3. Students who have not paid at least 100% of tuition and fees by the 14th week the semester/term will be charged a late payment fee of ZMW 200.00 or 20.00 USD

8.0 Eligibility to sit Continuous Assessment Tests and Exams

Only registered students are eligible to sit for continuous assessment tests (CATs) and exams. Below are the schedules for tests/exams during the semester/term for all courses:

  1. In week six, the first CATs will be administered; only registered students (students who have paid 50% or more of their tuition fees by the fourth week) will be permitted sit for the first CATs.

    A student who has not paid 50% by the end of the fourth will have to obtain academic clearance, pay the ZMW 350.00 or 35.00 USD late payment fee and bring their amount paid for the semester/term to at least 50% of tuition and fees in order to sit for the first CATs.

  2. In week eleven, the second CATs will be administered; only registered students (students who have paid 75% or more of their tuition fees by the ninth week) will be permitted sit for the second CATs.

    A student who has not paid 75% by the end of the ninth week will have to obtain academic clearance, pay the ZMW 200.00 or USD 20.00 late payment fee and bring their amount paid for the semester/term to at least 75% of tuition and fees in order to sit for the second CATS.

  3. Students wishing to sit for final exams must have paid 100% of their tuition and fees by week fourteen.

    A student who has not paid 100% by the end of the fourteenth week will have to obtain academic clearance, pay the ZMW 200.00 or USD 20.00 late payment fee and bring their amount paid for the semester/term to 100% of tuition and fees in order to sit final exams.

9.0 Academic activity

For a student to be eligible to sit for any CAT or Exam, he/she should have attended 70% of their classes.

Cavendish University Academic Calendars